What practice management software costs a speech therapy practice
Base subscriptions, the add-ons that are easy to miss when comparing quotes, and the cost drivers specific to speech therapy — plus a calculator for the other side of the equation.
The short answer
TheraPro360 starts at $89.99/month and we publish every tier openly on the pricing page. Across the wider market, entry-level plans are typically priced per clinician, with insurance billing, telehealth and analytics appearing on higher tiers — which is why two quotes with similar headline figures often differ substantially once you match them feature for feature.
We deliberately do not publish competitor pricing. It changes by plan, region and practice size, and a stale figure is worse than none — particularly when it is a claim about someone else’s business. Check each vendor’s own site, and read our general breakdown of what drives software cost for the categories to compare on.
What drives cost in an SLP practice specifically
Speech therapy practices carry a cost profile that general pricing guides miss. Caseloads skew paediatric, which means more scheduling churn, more parent communication, and more documentation per billable hour than a typical adult caseload. If you contract with schools, you are also reconciling two calendars and often two sets of paperwork requirements.
Teletherapy is unusually central for SLPs — it has been a normal delivery mode for years rather than a pandemic addition — so video that is genuinely integrated matters more here than in disciplines where it is occasional. Watch for platforms that price telehealth as a per-provider add-on, because on a full SLP caseload that line grows quickly.
The third cost driver is documentation volume. Progress reporting for paediatric clients tends to be frequent and detailed, and goal tracking across a long treatment arc is the norm rather than the exception. Templates that carry goals forward save real hours here; free-text boxes do not.
Budgeting against what it replaces
Software cost is only half the calculation, and usually the smaller half. The two figures that dominate a practice’s economics are revenue lost to no-shows and hours spent on administration — both easy to underestimate until annualised. Our ROI calculator totals both from your own numbers, and lets you set the improvement assumptions yourself rather than accepting ours.
When you are ready to compare specific platforms, our speech therapy platform review covers the named options, the speech therapy product page shows how TheraPro360 handles this discipline, and speech therapy SOAP note templates give a sense of the documentation side. The practice management guide covers running the evaluation itself.
Frequently asked questions
How much does speech therapy practice management software cost?
TheraPro360 publishes its plans openly, starting at $89.99/month, and you can see current rates on the pricing page. Across the market, expect entry-level plans priced per clinician, with insurance billing, telehealth and analytics on higher tiers — so the headline figure is rarely the total. Add-ons for telehealth and payment processing are the two lines most often missed at the quoting stage.
Is there cheaper software for solo SLPs?
Entry tiers are generally aimed at solo and very small practices, and for a solo SLP that is usually the right starting point. The question worth asking is not which is cheapest but which tier includes the things you actually use daily — for most solo SLPs that means telehealth and digital intake, both of which sometimes sit above the entry tier.
Do school-based SLPs need different software?
Often the requirements differ more than the software does. School contracts can impose their own reporting formats and data-handling rules, and you may be documenting in a district system as well as your own. Before buying, confirm what the contract requires you to produce and where, so you are not paying for a second system to duplicate work.
Does telehealth cost extra?
It depends on the vendor, and it is worth pinning down early. Some platforms include HIPAA-compliant video in the base plan; others charge per provider per month, which on an SLP caseload that runs largely virtual can materially change the comparison. TheraPro360 includes telehealth, with capabilities varying by plan.
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See the whole cost, not the headline
A walkthrough with your own caseload and payer mix, so the comparison is against your practice rather than a demo account.